Feature · Team, certificates and staff links

Team, certificates and private staff links

Tasti Desk keeps your team in one list: role, wage, keys, availability, locations and certificates for each person. Every staff member can have a private link (no app, no password) to see their shifts, ask for days off, set their availability and fill in an assigned stock count. Owners invite managers and choose exactly which areas each one sees; staff never see wages, sales or money.

Tasti Desk team list with hours, certificates, availability and staff link status (demo café)
Tasti Desk team list with hours, certificates, availability and staff link status (demo café)
What staff see on their private link
What staff see on their private link
Certificates that need attention: expired and expiring FoodSafe
Certificates that need attention: expired and expiring FoodSafe
The team on a phone
The team on a phone

What it does

  • People in one list. Name, shift role, hourly wage, max hours, email, phone, start date, whether they hold keys, availability per weekday and which locations they work at. Wage and role can differ per location. Removed people can be restored.
  • Import from Square. Preview your Square team members, then add new ones or link matches by name or email. Name, email, phone, job and wage come across.
  • Certificates. FoodSafe Level 1 and 2, Serving It Right and First Aid, each with an expiry date and the uploaded document. You set which roles need which certificate (FoodSafe for Manager, Barista and Kitchen by default).
  • Expiry warnings. Certificates expiring within 45 days, expired or missing show on the Team screen and in the morning note. Avo can draft a renewal reminder email to the person, which goes out only after you confirm.
  • FoodSafe on every shift. A daily check that someone on shift holds a valid FoodSafe certificate, and a printable certificates binder for inspections.
  • Private staff links. Each person's link shows their published shifts for this week and next with who they work with, notes from the manager, their day-off requests and leave balances. Links can be revoked and regenerated.
  • Requests from staff. Staff ask for a day off up to 180 days ahead (sick, vacation, unpaid or other) and keep their availability up to date. Managers get notified and approve or decline in Desk.
  • Leave records. Log time off and see it against simplified BC entitlements: 5 paid sick days after 90 days, 2 weeks' vacation after a year and 3 after 5 years. Records only, not payroll.
  • Owners, managers and supervisors. Owners invite people by email and pick the locations. A manager can be limited to any of schedule, team, menu, stock, money and sales; a manager limited to the schedule works as a supervisor. The database enforces it.

How it works

  1. Import your team from Square, or add each person with role, wage and availability.
  2. Add certificates with expiry dates and upload the documents; set which roles need FoodSafe.
  3. Send each person their private link by email from Desk.
  4. Invite managers or supervisors and choose which areas and locations they can see.

Who it’s for

Owners who want one place for the team, their certificates and their requests, and managers who need to run the floor without seeing money they shouldn't.

In BC and the rest of Canada

  • Certificate types follow BC food and liquor service: FoodSafe Level 1 and 2 and Serving It Right, plus First Aid.
  • The FoodSafe-on-shift check is labelled for the BC Food Premises Regulation.
  • Leave balances use simplified BC Employment Standards entitlements and are labelled as records only.

What it doesn’t do

  • No payroll, T4s or pay stubs.
  • No automatic certificate reminder emails; Avo drafts one and you confirm it.
  • Staff links don't show wages, sales or money, and staff can't edit the schedule.

Price

Team, certificates and staff links is part of the one Tasti Desk plan: $149 CAD per location a month, or $1,490 a year, with every feature included. 30 days free, no card. Square connects in a few minutes and brings in real sales, menu and team. On another POS, the founder builds the connection on request; schedule, team, bills, menu and stock work either way. See pricing.

Questions

Do my staff need to download an app?

No. Each person gets a private link that opens in any phone browser. It shows their shifts, lets them ask for days off and update availability. No password.

Can staff see wages or sales?

No. Staff only see their own shifts, notes, requests and leave balances, and the database blocks wages, sales and money for staff.

Does Desk track FoodSafe expiry?

Yes. Each certificate has an expiry date; expiring (within 45 days), expired and missing certificates are flagged on Team and in the morning note, and you can print a certificates binder.

Can I give a manager limited access?

Yes. The owner chooses which areas a manager sees (schedule, team, menu, stock, money, sales) and which locations. A schedule-only manager is a supervisor.

Can I import my team from Square?

Yes. Desk previews your Square team members and brings in name, email, phone, job and wage, linking anyone who already exists.

Related features

Staff scheduling Week view with forecast sales, labour % live, BC overtime and rest checks, coverage gaps, and publish by email.Stock and ordering Counts by shelf on a phone, expected on hand, runs out before delivery, missing since last count, waste and orders.Morning note Yesterday's sales and labour, today's forecast and who's on, and what needs you, by email or text at your time.Multiple locations Sales, labour %, food cost %, prime cost and profit for up to five locations side by side, with shared recipes and people.

Guides

All features · Integrations · FAQ

Try it on your own numbers

30 days free, no card. Or look around the demo café first, no sign-up.

Start free for 30 days →Open the demo café